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Selecting the band or DJ that you are going to use for your wedding reception is a major decision and investment. While it may be one of the many items on your to do list needing to be crossed off, make sure you do not cross it off until you have a signed contract. The contract should outline all services being provided, the bride and grooms expectations, and any guarantees of which have been agreed.
One of the most important aspects of the contract is that it should provide basic information, including the performers names, address, and at least one contact telephone number, preferably two or more. Additional things that should be included are the reception date, start and finish time, and location. Make sure time required for set up and break down are also included, as well as any reception location rules by which the band or DJ would need to abide. For instance, if you will be renting a hall for your reception, you could be required to obtain a permit, adhere to noise restrictions, and put a folding dance floor up, and so on.
Next, the contract should spell your expectations clearly such as the type of music you want performed, a specific play list of special songs, and, a list of songs that you do not want played. Along with the list, you should work out a schedule with the band or DJ regarding times certain songs would be played or performed. Some of these occasions would include first dance, bride and father dance, tossing of the bouquet, removal and throwing of the garter, or cutting of the cake. You might also consider having two unique songs chosen, one for the bridal party to get up and dance to and the second song for the groomsmen.
Any functions beyond providing music should also be spelled out. Will the emcee be announcing the wedding party? Will other special announcements need to be read? Will messages from the guests need to be read? Each of these items must be in writing to ensure no additional fees or questions are left unresolved at the last minute.
Outline the specifics of attire for the band or DJ as well. Although they may be wearing attractive matching outfits when you see them perform, they could show up in jeans and tee shirts at your reception. Therefore, be sure they coordinate their attire with what is appropriate for your style reception.
You always want to protect yourself in the case of any unforeseen problems. Put the requirements for a cancellation in the contract. This information would include refunds that you would be entitled to and money you would lose if for some reason the reception is canceled or postponed. Include what substations or changes are permissible if the band or DJ is sick or incapacitated the day of your wedding and who would have the responsibility for handing the situation.
Lastly, have specific dates for the initial deposit and any other payments spelled out in the contract. This will ensure you pay on time and that there is no confusion as to when the band or DJ should arrive. By being proactive and open, you will have an exceptional time, void of any problems for your special day.
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